2016 Permit Fees
LENGTH NUMBER OF PARTICIPANTS
___________<1000 1000-<5000 >5000
<5k $300 $800 $1,300
5k-6.1 Miles $700 $1,200 $1,700
10k-13 Miles $1,300 $1,800 $2,300
13.1- 26.1 Miles $1,900 $2,400 $2,900
26.2 or more $3,000 $3,500 $4,000
When marking courses only construction grade, water based paint may be used that will wash away with rain and wear from tires. The marking must be in the street and may not be on sidewalks, curbs or trails.
You may start promoting your race as soon as you have submitted your application and have your date approved by the Race Manager.
The official permit will be issued the week of your race once all departments have approved it.
You must provide a contact for the day of the event so members of the public may contact someone live during your event so you can resolve any issues in a timely manner. You should post this information on your event website in an easy to find location. We will post this information on this site under your race detail page.
An example of this is a prepaid cell phone provided to someone on your staff tasked with handling any community questions.
From time to time, questions and/or complaints are submitted by residents and businesses to the City’s 311 system. Our goal is to support open communication and to reinforce the benefits of races while being sensitive to the needs of our neighbors. You are required to respond to any inquiry/complaints in a timely manner. We will facilitate by connecting parties together and by following up and logging in the City’s 311 system the action/resolution taken by the Sponsor Organization or Race Director.
The actual permit for the race should be in the possession of the applicant or a representative of the applicant during the race and shall be presented, on request, to any officer of the Police or Parks department or City Official at any time prior to or during the race.
Along with the turn by turn street name list (the route) and the route map, you must confirm that the route submitted has been physically travelled in person before submittal with this application. As your event date approaches, it is your responsibility to inspect your route for any unforeseen issues (i.e. road work, etc.). You are required to contact the KC Race Manager for approval if your route changes, for any reason, prior to your race.
The application fee is based on a sliding scale with the lowest fee available to those Sponsor Organizations and Race Directors who submit their application by the 90 day deadline. Date will be based on mail post-mark and/or online submission date. Your fee is refundable if the permit is not issued. Fee is non-refundable if your race is cancelled. Fees are as follows:
90 days & over – $100
60-89 days – $150
30-59 days – $200
Below 30 days – $300. You must contact KC Race Manager at Evenergy before submitting your application. There are no guarantees your application will be accepted if submitted less than 30 days prior to your race.
In order to facilitate consistent and clear communication to the people impacted by your race, we need you to provide your volunteers and police officers positioned at intersections with a flyer outlining event information including: name of race, organization name, charity benefiting (if any), start/end time, expected road close/open times along route (at our discretion), route map, cross-overs and alternate routes
For events with participation under 1000, there will be no required proof of publication. For events with participation 1000 and over, the requirements are as follows: Not less than ten (10) days prior to the proposed race date, the Applicant/Sponsor Organization shall submit a certified statement of publication from any one of the following media channels: 1) Kansas City Star, 2) kansascity.com or 3) pitch.com. Notice shall include: 1) name of event: 2) name of Sponsor Organization, mailing address, telephone number and event URL: 3) date of event: 4) starting and ending times,5) detailed route description and 6) alternate routes.
For all events with a distance over 5k and/or more than 2000 participants, you must place approved signage along the route 3 days (no longer) before event date with signs placed approximately every 500 feet and at intersections. Signs must be picked up within 4 hours of event end time. Sign size and design must follow the KC Parks approved signage template located in the FAQs/Resources section.
Submit with the application a statement on Sponsor Organization letterhead attesting to the manner in which cleanup along the entire route will be accomplished and by whom (also acceptable is an executed copy of your cleanup agreement with a third party). Applicant and Sponsor Organization ensure that the route and park areas are left in as good as or better condition as it was prior to event. This includes litter, trash, turf conditions, etc. If damages occur and/or trash is left behind, Applicant will be billed damages/clean-up. Completion of cleanup is expected within 4 hours of end of race. Failure to properly cleanup will jeopardize future permit privileges. At our discretion, we may require a cleanup deposit as a condition of application review.
You must carry a certain level of general liability insurance and provide us with a certificate of insurance in order for us to consider approval of your permit request. Specific directions and parameters are listed in the Insurance Document under FAQs/Resources section.
After you submit your application, we will contact the affected city departments to get approval from them. This will help us to find out about possible issues with the route such as construction projects.
30 days allows business owners time to understand the impact of the race on their business. For example, if a restaurant is going to anticipate a delay in traffic, they can let their patrons know that they need to plan accordingly. Alternatively, if a business has a conflicting event, it gives them time to request a route change so you (and we) aren’t scrambling at the last minute for final route approval in order to receive your permit. Conversely, having participants in the area may increase traffic to the business. Advance notice allows time for the businesses to react accordingly.
There are a lot of factors that go into evaluating your race application. The more time we have the more efficient and effective we’ll be in our evaluation and communication process. Your route has to be tentatively approved and then distributed to all of the relevant city departments for their review. After your route is approved, Kansas City PD has to develop a traffic plan and schedule Off-Duty officers to staff your race. Finally, you need to begin gathering notification addresses to notify businesses and residents 30 days in advance and get your signs printed.
After you have your date, contact Officer Kevin Gooch at Kevin.Gooch@kcpd.org with the Kansas City, MO Police Department for a traffic plan and secure Police presence for your event. **NOTE- if police are not present, you may not hold your event on city streets or block traffic in any way. Doing so can result in fines or arrest of all people blocking roadways.
The event race director or organizer plans the route! We can provide feedback, but it is the sole responsibility of the coordinators of the event to make the final decision on the route to be submitted and to make adjustments if necessary. Remember you need to resubmit any route changes to the KC Race Manager.
We evaluate the route and date against all other races submitted and planned along with consideration of other events going on in the City. We must balance your request against the impact on residents and businesses. If the neighborhood has been impacted too many times that month or year, you will be asked to change your date or your route. This is also conditioned upon the availability of the park if you plan to utilize one.
You must contact KC Parks to determine park availability and to fill out a separate application. Contact Shannon Dooley at Shannon.email@example.com to see if your date is available and to receive an application.
KC Parks maintains and beautifies the Boulevards and Parkways at great expense to ensure that your participants want to run your race because of the beautiful route!
You also need a park permit if:
You need to decide on the race date, route and who will manage the race and be responsible for the permit application process. Review the General Requirements & Conditions and follow the application directions on this site and you should be fine.